This functionality allows your clinical system to automatically process some of your new patient registrations itself. You are still required to manually review the transferred records in your clinical systems and apply manual coding. These registrations cannot be rejected.
Read our article here for detail on the rollout of how NHS England registrations will work alongside Healthtech-1 alongside billing.
How do NHSE-automated registrations appear in the hub?
You will see a banner for each registration that has been processed by your clinical system provider.
Two new signals have been added for flagging patients auto-registered by your clinical system supplier.
1 - "This registration has been entered automatically by your clinical system"
When a patient's registration is processed by your clinical system, we will display a signal advising that there is data you need to code manually. This is because there is some data that is collected by the NHS England form that is not coded (e.g. alcohol (code), pharmacy, summary care record, emergency contact).
2 - "This registration has Local Form answers which have not been coded"
At the same time, we will wait up to 48 hours for the Local Form to be completed. Once this is completed or (if partially completed) after 48 hours has elapsed, a signal will bring these patients into the "Patients to review" tab.
Where do I find the data that needs manual coding?
You will need to manually code the additional data (from both the NHS England registration form and the local form). Use the "View additional data" button on any patients which are signalled as having been coded with the automated registration functionality.
Both the NHS England form and the local form contain data that needs coding.
You'll first be prompted to look at the NHS England data as soon as the registration is processed.
You may then be prompted again if the patient goes on to complete the local form (which they have up to 48 hours to complete)
Additional Data Popup
This will bring up a windows showing a collection of data points that you may wish to record and/or set on the patients record.
Archiving the Registration
Once you have finished, you can "Mark as reviewed" and the registration will be filed away in the Archived folder.
In line with our data processing agreement with NHS England, registration forms will remain accessible here, for 60 days. This ensures that you can refer back to the registration form if needed during this timeframe.
If you have any questions, feel free to drop us an email at [email protected] or use the live chat bubble at the bottom right corner of your screen 💙